Mycoses Study Group Education and Research Consortium (MSGERC)
MSGERC contracts with Kassalen Meetings & Events, LLC, (KME). KME has more than 20 years of experience of managing association daily operations, including data collection and management. MSGERC’s Board of Directors and Committees work closely with KME to evaluate and determine what data is collected from our members, our event attendees, abstract submitters, our sponsors and exhibitors, visitors to our website, and all contacts requesting information on our organization or subscribing to newsletters or event announcement lists.
Along with the MSGERC Board of Directors, the MSGERC’s Data Controller is:
461 Cochran Rd., #246
Pittsburgh, PA 15228
Representative: Current President
through [email protected]
|Kassalen Meetings & Events, LLC
300 Mt. Lebanon Blvd, Ste. 209B
Pittsburgh, PA 15234
Representative: Beth A. Kassalen
The reason and purpose for collecting your personal data when becoming a member, event attendee, sponsor, vendor, abstract submitter, or donor of MSGERC is to facilitate communications with you pertaining to our association, its event, and its activities. Along with your personal data such as Name, Email, Address, and Phone, our membership or event registration may also ask for personal or professional interests, demographics, or experiences. Providing this additional information is optional if it is not indicated as a required field. MSGERC does not sell, rent, or lease any data collected from its members, event attendees, sponsors, vendors, abstract submitters, or donors.
Your information is collected, stored, and processed by the Data Controllers for membership status, payment verification, conference or event attendance, internal analysis reports, and the online searchable membership directory.
MSGERC wants to inform members, event attendees, abstract submitters, sponsors, vendors, and donors that their personal data and information collected during the registration, event, abstract submission, sponsorship/vendor recruitment, and donation process are provided by the Data Controllers to the following third-party processors for the following purposes:
- Membership, donation, event registration, webinars, and group conference call processing – through a web-based association management system.
- Online payment processing – through a web-based credit card gateway.
- Surveys, conference evaluations, voting, needs assessments through a web-based survey development and response system.
- Member and attendee communications – through a web-based electronic publications and marketing package subscription.
- MSGERC Board members, committee chairpersons, and committee members who volunteer to review, analyze, and make decisions based on data that are in line with MSGERC’s activities, mission, goals, and strategic plan.
- Online membership directory – through the members’ only section of a web-based membership management system.
- Abstract submissions – through a web-based abstract or document submission system.
- Organizational shared files and archives – through web-based information storage clouds used for electronic storage.
Your personal data entered for membership, event registrations, abstract submissions, or donations, are shared with the following internal MSGERC-related groups or individuals: MSGERC Board of Directors, Committee Chairpersons and members, continuing education department and certifying bodies for professional licensure, and MSGERC’s association management company staff. For MSGERC events, attendee data may be shared with presenters to facilitate the development of targeted presentation materials and with other attendees at the conference.
Personal data and information may cross borders, depending on the home country of the individual, using web-based products and software packages identified above.
All personal data collected for membership, donation, event registration, webinars, and conference-calling are stored for the calendar year when the data were captured. Data will be retained and stored if the individual has not requested that their data be erased from current or archival storage. Should the individual be inactive for more than 24 months, their data will be moved to archival electronic storage.
Right to Access: All MSGERC members, event attendees, abstract submitters, sponsors, vendors, and donors have complete access to their individual data through personal login and password. The individual member has control to identify, self-monitor, and change the personal information storage within membership, donor and event registration web-based systems that MSGERC listed above. For the membership directory, the individual has the right to limit what is seen by other members by self-managing each field of their personal record.
Right to Rectification: All MSGERC members, event attendees, abstract submitters, sponsors, vendors, and donors have the right to contact the data Controller(s) listed above to rectify and/or correct any information that is incorrect within their personal data record.
Right to Erasure: All MSGERC members, event attendees, abstract submitters, sponsors, vendors, and donors have the right to contact, in writing, the data Controller(s) and request total erasure of their personal data record. MSGERC will comply in a timely manner and the requesting individual will receive notice that the erasure is completed and cannot be undone.
Right to Restrict Processing: Individuals have the right to restrict processing of personal data through some web-based systems used by MSGERC such as a credit card gateway, online membership directory, distributed attendee list information, electronic surveys and communications about MSGERC activities, events, and voting opportunities. Credit card processing can be avoided if the individual agrees to pay by check, cash, or money order mailed or delivered to the Data Controller’s address. The processing of personal data to the online membership directory may be restricted using a personal login and password and manually setting the privacy controls for the membership directory. Individuals can avoid having their information processed for electronic communications by opting out of the various software packages listed above which are used for communications. By doing so, the individual waives the right to receive electronic communications, including membership renewal notices, announcements, and voting forms used by MSGERC, and are directed to remain self-informed by viewing information posted on the MSGERC website.
Right to Data Portability: Individuals have the right to request copy of all personal records and data being stored by MSGERC by contacting the Data Controller(s) listed above. These data will be electronically sent to the individual via electronic means, in a portable format using an MS Excel, Word or similar software package. Requests will be fulfilled within 48 hours.
Right to Lodge a Complaint with the Supervisory Authority: Individuals who have data stored by MSGERC have the right to notify one or both Data Controllers listed above, send a written complaint to the address listed above, phone the headquarters office at the phone number listed above, or to contact any MSGERC board members listed on the MSGERC website.